Can AI do our payroll?

Receipt · 2026-08-12

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The exact prompt

List the information I need to have ready before each monthly payroll run for a small UK team, the real time information submissions and their deadlines, and the statutory rates I must re-check every April. Do not calculate anyone's pay, tax or National Insurance, and do not tell me what any employee should receive.

The raw output

# Pre-Payroll Checklist for Small UK Team

## Information to Have Ready Before Each Run

- Employee names and employee ID numbers
- Hours worked (if applicable to your pay structure)
- Overtime hours (if applicable)
- Bonus amounts or commission figures
- Pension contributions (employee and employer)
- Any salary sacrifices or deductions
- Absences affecting payment (unpaid leave, sickness, etc.)
- New starters' details and P45s from previous employers
- Details of any leavers
- Tax code changes notified by HMRC
- Any court orders for attachment of earnings
- Loans to employees or repayments

## Real-Time Information Submissions & Deadlines

**Payroll Submissions to HMRC:**
- Submit via Real Time Information (RTI) on or before payday for each employee
- This is a live submission each time you run payroll

**PAYE Adjustments:**
- Notifiable within 14 days if a PAYE settlement needs adjustment

**CIS Returns (if applicable):**
- Monthly submissions if using Construction Industry Scheme

**Statutory Sick Pay (SSP):**
- Records must be kept but no specific HMRC deadline for submission

## Statutory Rates to Re-Check Every April

- **National Insurance thresholds and rates** (Primary and Secondary)
- **Personal Allowance** (tax-free amount)
- **Marriage Allowance** implications
- **Pension Annual Allowance** (if relevant)
- **Apprentice Levy threshold** (if applicable)
- **Statutory Sick Pay rate**
- **Statutory Maternity/Paternity/Adoption Pay rates**

Always check HMRC's official updates in early April for the tax year beginning 6 April.