As of 13 August 2026, AI can choose a vehicle tracking system for your company vans.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open a spreadsheet and record the number and details of the vans, operating areas, typical routes, required features, existing software, installation constraints, budget and contract preference.
   2. Write down the company's current position on driver monitoring, data retention, staff consultation and access to tracking data, and mark unknown points rather than guessing.
   3. Paste the completed information into the prompt and ask the chatbot to research UK-available suppliers with a source link for every material claim.
   4. Open each cited supplier page and copy the current specifications, pricing basis, contract terms, coverage limitations, installation requirements and data-handling information into the spreadsheet.
   5. Send the chatbot's supplier questions to the shortlisted vendors and paste their written replies into a new comparison column, keeping supplier claims separate from independently verified facts.
   6. Arrange a demonstration or trial with the leading options and compare location updates, alerts, app usability, reporting, installation impact and performance on the routes your vans actually use.
   7. Ask the person responsible for data protection and employment processes in your company to check the proposed monitoring, access, retention and staff communication arrangements before signing.
   8. Use the verified comparison and trial results to approve the supplier, contract terms, implementation owner and review date, then retain the evidence behind the decision.

   Prompt

   Act as a procurement researcher for a UK company choosing a vehicle tracking system for its company vans. Use only current, cited supplier or authoritative sources that you can access, and give the source link for every material claim. Do not invent prices, features, coverage, integrations, contract terms or legal conclusions.
   
   Company information:
   - Number of vans: [number]
   - Vehicle makes, models and ages: [details]
   - Operating areas and countries: [details]
   - Typical routes and working pattern: [details]
   - Required features: [for example live location, journey history, geofencing, driver behaviour, maintenance alerts, mileage, theft recovery, app access]
   - Existing software that must integrate: [details]
   - Installation preference and vehicle downtime available: [details]
   - Budget and preferred contract length: [details]
   - Mobile coverage concerns: [details]
   - Data retention, staff consultation or monitoring limits already set: [details]
   
   Research a sensible range of UK-available systems. Separate verified facts from supplier claims and unknowns. Create a requirements table, then compare the shortlisted systems on hardware, installation, tracking accuracy or update frequency where documented, coverage, offline behaviour, alerts, reporting, integrations, user access, data export, support, cancellation terms, data hosting and total stated costs. Flag any item that needs confirmation in writing or a live demonstration.
   
   Recommend one system only if the evidence supports it. Otherwise give the best shortlist and explain what prevents a firm choice. Include questions to send to each supplier, a practical trial plan, implementation risks, and a short checklist for checking whether employee monitoring and personal data use have been addressed through the company's own UK data protection process. Do not provide legal advice. End with the decision criteria that I must approve myself.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.