As of 13 August 2026, AI can choose the best flight times for your business trip.

What to actually do

1. Use a tool built for this

   The route this page recommends

2. Do it yourself

   Second choice

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your work calendar and write down the meeting start and end times, locations, required arrival buffer and any time-zone changes.
   2. Gather your travel constraints, including departure and destination airports, travel dates, earliest departure, latest acceptable arrival, budget, cabin, baggage and connection preferences.
   3. Open a current airline or booking site and copy the full details for the realistic flight options, including local times, duration, connections, fare conditions, baggage and price.
   4. Paste the trip details and flight options into the prompt, replacing every bracketed slot with your information.
   5. Ask the chatbot to rank the options and calculate the buffer before the meeting, then read its stated assumptions and missing information.
   6. Compare the recommended flight's times, flight number, airport, fare conditions, baggage and current price against the booking site before paying.
   7. Send the chosen itinerary to your work calendar and travel policy or administrator, and save the booking confirmation.

   Prompt

   Choose the best flight time for my business trip from the options below. Use UK local time where relevant and do not assume that the cheapest option is best.
   
   Trip details:
   - Departure airport or airports: [insert]
   - Destination airport or airports: [insert]
   - Travel date or dates: [insert]
   - Meeting start time and location: [insert]
   - Meeting end time and location: [insert]
   - Latest acceptable arrival time: [insert]
   - Required arrival buffer before the meeting: [insert]
   - Earliest acceptable departure time: [insert]
   - Maximum number of connections: [insert]
   - Maximum total journey time: [insert]
   - Budget or fare limit: [insert]
   - Cabin, baggage and flexibility requirements: [insert]
   - Personal or work preferences, such as avoiding early flights or overnight stays: [insert]
   
   Flight options copied from a current airline or booking site:
   [Paste each option with flight number, airports, local departure and arrival times, duration, connection details, fare conditions, baggage and price.]
   
   Rank the options from best to worst. Give each a short reason, calculate the available buffer before the meeting, flag any connection or airport-transfer risk, and state which option you recommend. Do not invent missing details or claim that prices, schedules or availability are current beyond the information I pasted. If the options do not meet my constraints, say so and explain the closest compromise. End with a checklist of facts I must confirm on the booking site before paying.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

3. Hand it to a person

   The distant third

   A person who owns the outcome does this end to end, worth it when the failure is dear.