As of 13 August 2026, AI can only partly create a homeworking policy for your UK staff.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your current contracts, staff handbook and related policies on flexible working, expenses, health and safety, data protection, equality and monitoring.
   2. Gather your actual rules for eligibility, approval, working hours, availability, equipment, expenses, insurance, security, supervision and review, and record unknown decisions as [TO CONFIRM].
   3. Paste the organisation details, existing policy extracts and confirmed rules into the prompt, removing staff names, medical information and other unnecessary personal data.
   4. Ask the chatbot to produce the draft policy, implementation checklist and unanswered questions in the requested structure.
   5. Compare every operational statement in the draft with your contracts, handbook and confirmed rules, then replace each [TO CONFIRM] item with an approved organisational decision or remove it.
   6. Open the relevant GOV.UK guidance and check the draft's statements about flexible working, equality, health and safety, data protection and employment rights.
   7. Send the completed draft and its flagged legal questions to an employment solicitor or qualified HR adviser before issuing it to staff.
   8. Obtain the required internal approval, tell staff how the policy interacts with their contracts, and store the issued version with its review owner and review date.

   Prompt

   Create a draft homeworking policy for staff in a UK organisation.
   
   Organisation details:
   - Organisation type and sector: [insert]
   - Number and types of staff: [insert]
   - Whether staff are employees, workers, contractors or a mixture: [insert]
   - Existing contractual homeworking arrangements: [insert]
   - Whether homeworking is occasional, hybrid or fully remote: [insert]
   - Who can approve homeworking: [insert]
   - Working hours and availability expectations: [insert]
   - Equipment and expense arrangements: [insert]
   - Health and safety process for home workers: [insert]
   - Data security and confidentiality requirements: [insert]
   - Monitoring arrangements: [insert]
   - Consultation or equality commitments: [insert]
   - Existing policies that this must align with: [insert]
   
   Write in plain British English. Structure the policy with purpose, scope, principles, eligibility, application and approval, working hours and communication, equipment and expenses, health and safety, data protection and confidentiality, performance and supervision, absence, equality and reasonable adjustments, review, and contact details. Do not invent facts, benefits, deadlines, legal rights or internal procedures. Mark every missing decision as [TO CONFIRM]. Distinguish clearly between policy choices and statements of UK legal requirements. Flag any point that should be checked against current GOV.UK guidance or by an employment solicitor. Include a short implementation checklist and a list of questions I must answer before issuing the policy. This is not professional advice.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.