As of 13 August 2026, AI can create a benefits guide for new starters in the UK.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open the employer's current HR policies, benefits portal and provider pages, then gather the pension, leave, sickness, parental leave, insurance, wellbeing, discount and payroll information that applies to new starters.
   2. Copy the relevant source text, links, eligibility rules, enrolment instructions, deadlines and HR contacts into one document, removing confidential information that the guide does not need.
   3. Open ChatGPT, Claude or Gemini and paste the prompt followed by the gathered source material.
   4. Ask the chatbot to produce the guide and to mark every missing or uncertain fact as [HR TO CONFIRM] rather than filling gaps.
   5. Compare every benefit, eligibility condition, deadline, amount, provider name, contact detail and link in the draft against the employer's current documents and the relevant GOV.UK pages.
   6. Ask an HR colleague or policy owner to resolve each [HR TO CONFIRM] marker and approve the final wording before sending the guide to new starters.
   7. Publish the approved guide in the onboarding location and tell new starters which HR contact to use if the guide conflicts with their contract or current policy.

   Prompt

   Create a benefits guide for new starters at a UK employer. Use only the information in the source material below and do not invent benefits, eligibility rules, amounts, deadlines, provider details, links or contacts. If information is missing, write [HR TO CONFIRM].
   
   Write in plain British English for someone on their first week. Organise the guide under these headings where relevant: overview, pay and payroll, annual leave, sickness absence and statutory sick pay, workplace pension, parental and family leave, health and wellbeing, insurance, employee discounts or other perks, how to enrol or claim, important deadlines, who to contact, and frequently asked questions.
   
   For every benefit, state who is eligible, when it starts, what the employee must do, where they must do it, any deadline, and the correct contact or source link. Distinguish company benefits from statutory UK rights. Do not give legal, tax or financial advice. Flag any statement that needs checking against current GOV.UK guidance or the employer's current policy. Add a final HR approval checklist listing every fact, link, deadline and placeholder that must be checked before publication.
   
   Employer name: [EMPLOYER NAME]
   Audience and employment types covered: [AUDIENCE]
   Source material:
   [PASTE CURRENT EMPLOYER POLICIES, BENEFITS INFORMATION, PROVIDER DETAILS, CONTACTS AND LINKS HERE]

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.