As of 13 August 2026, AI can create your wedding seating plan.

What to actually do

1. Use a tool built for this

   The route this page recommends

2. Do it yourself

   Second choice

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open a spreadsheet or notes document and list every invited guest exactly once, including children, partners and suppliers who need a meal.
   2. Record each table's shape, label and maximum capacity, then note fixed room features such as doors, toilets, the dance floor and the bar.
   3. Add factual constraints beside the relevant names, including accessibility needs, carers, children, people who must sit together and people who must not sit together.
   4. Paste the completed information into the prompt and ask the chatbot to produce the table-by-table plan, missing-name check and unsatisfied-constraint list.
   5. Copy the proposed plan into your spreadsheet and compare every guest against the original list, checking that each appears once and that no table exceeds its capacity.
   6. Ask the chatbot for a revised plan after correcting any factual errors, then show the final table assignments to your partner, venue contact and anyone who knows the sensitive family dynamics before printing place cards.

   Prompt

   Create a wedding seating plan from the information below. Use only the facts I provide and do not invent guest relationships, conflicts, preferences or table details.
   
   Wedding date: [date]
   Venue and room constraints: [describe the room, entrances, exits, toilets, dance floor, bar and any fixed features]
   Tables available: [list each table, its shape and maximum seats]
   Guest list: [paste each guest name and any relevant relationship, group, accessibility need or seating preference]
   Must-seat-together groups: [list them]
   Must-not-seat-together groups: [list them and state the reason only if useful]
   People who should be near each other: [list them]
   People who should not be isolated: [list them]
   Children and carers: [list them]
   Accessibility or practical requirements: [list them]
   Other priorities: [list them]
   
   Produce:
   1. A table-by-table seating plan with every guest listed exactly once.
   2. A check of the number of seats used against each table's capacity.
   3. A list of any guests left unassigned, duplicated or missing.
   4. A list of every constraint you could not satisfy, with the affected guests.
   5. Two alternative changes that would improve the plan if I can move one table or alter one constraint.
   
   Do not treat assumptions as facts. Ask focused questions before drafting if the information is insufficient. Keep sensitive social explanations private and concise.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

3. Hand it to a person

   The distant third

   A person who owns the outcome does this end to end, worth it when the failure is dear.