As of 13 August 2026, AI can only partly draft supplier terms and conditions.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open a document containing your current supplier process, price list, delivery arrangements, payment rules, warranties, insurance requirements and any existing terms.
   2. Gather the business's legal name and address, the types of suppliers involved, the goods or services covered, and the person who can approve commercial terms.
   3. Paste those details into the prompt, replacing every bracketed slot and leaving [TO CONFIRM] where the business has no settled position.
   4. Ask the model to produce the draft, missing-information schedule, solicitor-review table, assumptions and plain-English summary specified in the prompt.
   5. Compare the draft's prices, payment periods, delivery responsibilities, warranties, liability limits and termination rights against the source documents and correct each mismatch.
   6. Send the draft and the model's solicitor-review table to a UK solicitor, asking them to check enforceability, liability, data protection, intellectual property and any sector-specific requirements before issue.
   7. Apply the solicitor's amendments, obtain internal approval, and send suppliers only the approved version with a record of which version they accepted.

   Prompt

   Draft supplier terms and conditions for a UK business using the information below. This is a drafting aid, not legal advice. Use plain British English and do not invent any facts, statutory references or commercial terms. Where information is missing, insert [TO CONFIRM] and explain why it matters.
   
   Business name and legal form: [BUSINESS NAME AND LEGAL FORM]
   Business address: [ADDRESS]
   What we supply: [GOODS OR SERVICES]
   Who our suppliers are: [SUPPLIER TYPES]
   How orders are placed and accepted: [ORDER PROCESS]
   Prices and price changes: [PRICING TERMS]
   Payment terms and late payment: [PAYMENT TERMS]
   Delivery, title and risk: [DELIVERY TERMS]
   Inspection, rejection and returns: [INSPECTION AND RETURNS TERMS]
   Warranties and service levels: [WARRANTIES OR SERVICE LEVELS]
   Intellectual property ownership and licences: [IP TERMS]
   Confidentiality: [CONFIDENTIALITY TERMS]
   Data protection and personal data handling: [DATA PROCESSING DETAILS]
   Subcontracting and assignment: [SUBCONTRACTING OR ASSIGNMENT TERMS]
   Insurance requirements: [INSURANCE TERMS]
   Liability limits and exclusions requested by the business: [LIABILITY REQUIREMENTS]
   Indemnities requested by the business: [INDEMNITY REQUIREMENTS]
   Term and termination rights: [TERMINATION TERMS]
   Dispute process: [DISPUTE PROCESS]
   Governing law and courts: [PROPOSED GOVERNING LAW]
   
   Produce:
   1. A complete draft with numbered clauses and defined terms.
   2. A short schedule of missing information marked [TO CONFIRM].
   3. A table of clauses that need a solicitor's review, explaining the business risk in each case.
   4. A list of assumptions made, with no assumption presented as a fact.
   5. A plain-English summary of the main obligations on the business and the supplier.
   Do not state that the terms are legally compliant or ready to issue. Flag any issue that may require advice under UK contract, consumer, employment, intellectual property or data protection law.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.