As of 13 August 2026, AI can only partly find flexible flight tickets for your work trip.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your employer's travel policy and the airline or booking sites you are allowed to use, then note the permitted cabin, booking channel, fare flexibility, baggage and approval requirements.
   2. Gather the departure and destination airports, travel dates, permitted date range, traveller count, baggage needs, stop limit, airline preferences and budget.
   3. Paste the prompt into a chatbot and replace every bracketed slot with your trip details and the relevant policy text.
   4. Ask the chatbot to compare the returned options by total price, schedule and the strength of their change and refund terms, while keeping refundable and changeable fares separate.
   5. Open the cited airline or booking pages yourself and compare each option's current price, availability, baggage allowance and full fare rules with the chatbot's shortlist.
   6. Send the selected flight and fare rules to the required work approver, then book through the approved airline or corporate booking channel after approval.

   Prompt

   Find flexible flight options for this UK work trip using current information where available.
   
   Departure airport or airports: [UK departure airport]
   Destination airport or airports: [destination]
   Outbound date: [date]
   Return date: [date]
   Allowed date flexibility: [for example, one day earlier or later]
   Travellers: [number of travellers]
   Cabin: [cabin]
   Baggage needed: [baggage]
   Maximum number of stops: [number]
   Airline or alliance preferences: [preferences or none]
   Company travel policy: [paste the relevant policy]
   Maximum fare: [amount in pounds or no limit]
   
   Give me a shortlist of the best matching options. For each option, show the airline, flight numbers if available, airports, local departure and arrival times, journey duration, stops, fare type, baggage, price in pounds if displayed, and the exact change and cancellation conditions. Separate refundable fares from changeable but non-refundable fares. Do not call a fare flexible unless the current fare rules support that description. State the source page and the time checked for every option, flag anything you could not verify, and do not book or claim that a ticket is available until I confirm it on the airline or booking site.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.