As of 13 August 2026, AI can only partly generate employee payslips.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your payroll software or payroll spreadsheet and export the completed payroll report for the relevant pay period, including the figures and year-to-date totals used for each employee.
   2. Open GOV.UK payroll and payslip guidance and note any current information that applies to the employees, especially variable hours, pay rates and deductions.
   3. Remove unnecessary personal information from the working copy, then paste the employer details, employee details and payroll figures into the prompt in separate labelled sections.
   4. Paste the prompt into a chatbot and ask it to produce one payslip per employee, keeping each employee's data separate and flagging every missing field.
   5. Compare every gross pay, deduction, tax, National Insurance, pension amount, net pay and year-to-date figure in the draft against the payroll report before issuing anything.
   6. Ask a payroll professional or accountant to check uncertain statutory points and the payslip format, then save the approved documents securely and send them through your normal confidential employee channel.

   Prompt

   Create a UK employee payslip from the payroll data below. Use only the figures and facts supplied, and do not invent or estimate anything. If any required information is missing, list it clearly instead of completing the payslip.
   
   Employer details:
   [employer name and address]
   
   Employee details:
   [employee name, address if required, payroll or employee reference]
   
   Pay details:
   [pay period]
   [pay date]
   [pay frequency]
   [pay rate and hours, where applicable]
   [gross pay]
   [each deduction and its amount]
   [employee National Insurance, income tax and other deductions as recorded in the payroll report]
   [net pay]
   [year-to-date figures]
   
   Produce a clean, one-page payslip suitable for checking before issue. Include the statutory information applicable to this employee, show gross pay, each deduction and net pay separately, and preserve all supplied figures exactly. Do not calculate PAYE, National Insurance or pension deductions unless I explicitly provide the calculation and ask you to check its arithmetic. Add a separate section called "Checks still needed" covering missing data, comparisons with the payroll report, and any points a payroll professional must confirm. Do not present the document as final or compliant until those checks are complete.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.