As of 13 August 2026, AI can schedule interviews with job candidates.

What to actually do

1. Use a tool built for this

   The route this page recommends

2. Do it yourself

   Second choice

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open the approved work calendar or applicant-tracking system and note the interviewer's current availability, time zone, working hours and any existing bookings.
   2. Gather the candidate's agreed contact details, availability, interview length, format, accessibility requirements and the latest acceptable interview date.
   3. Paste the prompt into an approved AI tool and replace each bracketed field with the gathered information, omitting unnecessary personal data.
   4. Compare the proposed slots against both calendars, the candidate's stated availability, the interview length and the correct time zone.
   5. Check the drafted email and calendar invitation against the approved job process, meeting link, attendees, location and candidate details, then correct any mismatch.
   6. Send the candidate message and calendar invitation from the approved work system only after a colleague or hiring manager confirms the slot.

   Prompt

   Act as an interview-coordination assistant for a UK employer. Using only the information below, find interview slots that work for the interviewer and candidate, taking account of the stated time zone, interview length, buffer time and working-hours limits. Do not invent availability, contact details or meeting links. If there is no workable slot, say so and list the specific constraint causing the conflict.
   
   Role: [job title]
   Candidate name: [candidate name]
   Candidate email: [candidate email]
   Interviewer name: [interviewer name]
   Interviewer email: [interviewer email]
   Time zone for all times: [UK time or other time zone]
   Interview length: [length]
   Buffer required before or after: [buffer]
   Candidate availability: [dates and times]
   Interviewer availability: [dates and times]
   Earliest acceptable interview date: [date]
   Latest acceptable interview date: [date]
   Interview format: [video, phone or in person]
   Meeting location or approved meeting link: [details, or state that it must be added later]
   Working-hours and accessibility constraints: [details]
   
   Return:
   1. The best available slot and up to two alternatives, with the date, start time, end time and time zone.
   2. A short explanation showing how each slot matches both availability lists.
   3. A candidate email confirming the proposed slot, format and any preparation, without making promises not stated above.
   4. A calendar invitation summary with the title, attendees, time, duration, location or link, agenda and cancellation or rearrangement instructions.
   5. A checklist of facts I must verify before sending anything.
   Do not send messages or invitations. Flag any missing, conflicting or sensitive information for human approval.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

3. Hand it to a person

   The distant third

   A person who owns the outcome does this end to end, worth it when the failure is dear.