As of 13 August 2026, AI can summarise your meeting recording.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open the recording and confirm that you have permission to upload or process it, especially if people outside your organisation are included.
   2. Gather the meeting purpose, date, attendee names and roles, relevant project terms, and the format your team uses for minutes.
   3. Upload the recording to a meeting transcription tool or a chatbot that accepts audio, then paste the supplied prompt with the meeting details filled in.
   4. Read the summary, decisions and action table, and mark every item labelled uncertain or supported by a weak speaker attribution.
   5. Play the recording at each cited timestamp and compare the wording, decision status, action owner and deadline with what was actually said.
   6. Send the corrected minutes to the chair or a relevant colleague for confirmation before storing or distributing them.
   7. Save the approved version in the team location and record any changes agreed after circulation.

   Prompt

   Summarise the attached meeting recording for a UK workplace audience.
   
   Meeting purpose: [brief purpose]
   Date: [meeting date]
   Attendees, if known: [names and roles]
   Required format: [for example, concise email, formal minutes or action log]
   
   Produce these sections:
   1. A five-sentence summary of the meeting.
   2. Decisions made, with the supporting context and the speaker if clear.
   3. Actions in a table with action, owner, deadline and evidence from the recording.
   4. Open questions, unresolved disagreements and matters deferred.
   5. Important points by topic.
   6. A short list of statements that are unclear or need checking.
   
   Use only information in the recording and the context supplied above. Do not invent names, decisions, deadlines, owners, motives or commitments. If a speaker, word or fact is uncertain, label it as uncertain rather than guessing. Separate decisions from suggestions. Do not present a proposed action as agreed. Include timestamps for decisions, actions and other facts that could affect the minutes, using the recording time. Keep the tone neutral and concise. After drafting, list the five items most important for a colleague to verify against the recording.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.