As of 13 August 2026, AI can only partly track deliveries from your suppliers.

What to actually do

1. Use a tool built for this

   The route this page recommends

2. Do it yourself

   Second choice

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your purchase-order list, supplier inbox and any carrier tracking pages, then gather the latest order confirmations and delivery updates.
   2. Copy the relevant supplier messages and order details into one document, keeping the supplier name, order number, dates, tracking numbers and original wording.
   3. Paste that material into the prompt, replacing the bracketed date with 2026-08-13 and the source-material slot with your collected updates.
   4. Ask the chatbot to produce the tracker and follow-up list, then save the table in your spreadsheet or operations system.
   5. Open each tracking link and the original supplier message for every row marked delayed, unknown or needing follow-up, and correct the tracker against those sources.
   6. Send the drafted supplier questions after checking the order number, item, promised date and missing information against your records.
   7. Add the next supplier response to the same tracker and rerun the prompt so the status and follow-up list stay current.

   Prompt

   Create and maintain a supplier delivery tracker from the information I paste below.
   
   Use only the information provided. Do not guess or fill gaps. For each order, extract:
   - supplier
   - purchase order or order number
   - items or short description
   - quantity if stated
   - order date if stated
   - promised delivery date if stated
   - latest status
   - carrier and tracking number if stated
   - tracking link if stated
   - last update date if stated
   - action needed
   
   Use these status labels only: confirmed, dispatched, in transit, delivered, delayed, cancelled, or unknown. If messages conflict, show both claims in a notes field and mark the order for checking. If a delivery date has passed relative to today, mark it for checking rather than assuming it is late. Keep dates exactly as supplied and do not invent dates.
   
   Return:
   1. A table with one row per order.
   2. A list of deliveries needing follow-up, with a short reason and the supplier question to send.
   3. A list of missing information.
   4. A concise summary of deliveries by status.
   
   Today is [TODAY'S DATE]. Supplier emails, order confirmations, tracking updates and notes:
   [PASTE THE SOURCE MATERIAL HERE]

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

3. Hand it to a person

   The distant third

   A person who owns the outcome does this end to end, worth it when the failure is dear.