As of 13 August 2026, AI can only partly write a quality control procedure.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your current specifications, customer requirements, work instructions, complaint records and relevant policies, then gather the process details, roles, equipment and existing checks listed in the prompt.
   2. Paste the gathered information into the prompt and replace every bracketed slot; write 'none' where a document or control does not exist rather than asking the model to fill the gap.
   3. Ask the chatbot to produce the procedure and the list of [NEEDS BUSINESS DECISION] items, then answer those unresolved questions with the process owner or a technically competent colleague.
   4. Paste the answers back into the chatbot and ask it to revise the procedure without adding any requirement that is not supported by your information.
   5. Walk through every control at the workplace with the person who performs the task, checking that the stated method, equipment, frequency, acceptance criteria and record can actually be used.
   6. Compare each acceptance criterion and required record against your current specifications and customer requirements, then amend the document where the source documents disagree.
   7. Send the tested procedure to the accountable manager or quality lead for approval, assign a version and review date, and issue it through your normal document-control process.

   Prompt

   Write a quality control procedure for [business or process name] in the UK. Use only the information I provide and do not invent specifications, legal requirements, tolerances, equipment settings, sampling rates or acceptance criteria. Where information is missing, write [NEEDS BUSINESS DECISION] and list the exact question I need to answer.
   
   Business and process information:
   - What we make, handle or deliver: [description]
   - Process covered, including the start and end points: [description]
   - Customers or users: [description]
   - Known product, service or customer requirements: [requirements]
   - Existing specifications, drawings, recipes, contracts or policies: [paste text or say none]
   - Main defects, failures or complaints we need to prevent: [list]
   - Checks already performed: [list]
   - Available measuring equipment and records: [list]
   - People responsible for each stage: [roles]
   - What happens when a check fails: [current process or say none]
   - Required records, storage location and retention period: [details]
   - Training and approval arrangements: [details]
   
   Produce a practical procedure with these headings:
   1. Document title, owner, version, approval and review date
   2. Purpose and scope
   3. Definitions
   4. Roles and responsibilities
   5. Required materials, equipment and controlled documents
   6. Step-by-step process controls in a table with stage, check, method, frequency, acceptance criteria, record and responsible role
   7. Handling of non-conforming work or materials
   8. Corrective action and escalation
   9. Records and document control
   10. Training and competency
   11. Change history
   
   Separate confirmed information from assumptions. Do not claim that the procedure meets UK law or a standard unless I provide the relevant requirement. Make the procedure usable by a new member of staff without hiding unresolved decisions.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.