As of 13 August 2026, AI can write minutes from your team meeting.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open the meeting recording or transcript and copy the full content, then open the agenda, attendee list, meeting chat and any current action tracker.
   2. Paste the meeting title, date, attendees, apologies, agenda and short project context into the prompt before pasting the transcript or notes.
   3. Run the prompt in a chatbot or meeting-notes tool and ask it to keep [CHECK] wherever the discussion does not establish a definite decision, owner or deadline.
   4. Compare every decision, action, owner and deadline in the draft with the recording or transcript, and correct names, dates and wording that do not match.
   5. Send the checked draft to the meeting chair or relevant attendees for confirmation, then publish the amended minutes in the team’s usual document or workspace.

   Prompt

   Write clear, factual minutes from the meeting material below.
   
   Meeting title: [TITLE]
   Date: [DATE]
   Attendees: [NAMES]
   Apologies: [NAMES OR NONE]
   Agenda: [AGENDA]
   Background context: [BRIEF CONTEXT]
   Transcript or meeting notes:
   [PASTE TRANSCRIPT OR NOTES]
   
   Use this structure:
   1. Meeting purpose
   2. Attendees and apologies
   3. Discussion by agenda item
   4. Decisions made
   5. Actions, with one owner and deadline for each where explicitly stated
   6. Open questions and items deferred
   
   Rules:
   - Use only information in the supplied material and context.
   - Do not invent decisions, owners, deadlines, reasons or quotations.
   - Distinguish clearly between a proposal, a discussion point and an agreed decision.
   - Mark unclear or disputed points as [CHECK] rather than guessing.
   - Preserve names, dates, figures and action wording accurately.
   - Keep the tone neutral and concise.
   - After the minutes, list every sentence or action that needs checking against the recording or by an attendee.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.