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YES

As of 13 August 2026, AI can write minutes from your work meeting.

This still needs a person who signs their name to it.

Can you do it?

5 minutesto a draft.

30 minutesto something you’d act on.

Cost, all in£0

Skill neededchat-fluent

Who has to check ityou

What the alternative costsA colleague can check the draft, but the supplied data gives no price for that alternative.

If this goes wrong: the minutes record the wrong decision or action owner, and your team relies on an inaccurate workplace record.

What to actually do

  1. Hand it to a person

    The route this page recommends

    A person who owns the outcome does this end to end, worth it when the failure is dear.

  2. Use a tool built for this

    Second choice

  3. Do it yourself

    The distant third

    A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

    How to actually do it

    1. Open the meeting invitation and gather the title, date, purpose, agenda, attendee list and apologies.
    2. Open the meeting notes or approved transcript and remove unrelated personal or confidential material that should not be shared with the chatbot.
    3. Check that everyone whose voice or personal data appears in the material was covered by your organisation's recording and AI-use rules before pasting it.
    4. Paste the meeting context, agenda and source material into a chatbot with the supplied minutes prompt.
    5. Compare every decision, action owner and deadline in the draft against the original notes or transcript, and replace guesses marked [CHECK] with confirmed wording.
    6. Send the corrected draft to the meeting chair or the person responsible for approving minutes, then circulate only the approved version through your normal work channel.

    Prompt

    Write formal but plain meeting minutes from the material below. Use only information stated in the material and mark anything uncertain as [CHECK]. Do not invent attendees, decisions, dates, deadlines, owners or reasons. Separate the output into: meeting details, attendees, apologies, key discussion points, decisions made, actions with one owner and deadline where explicitly stated, unresolved questions, and next meeting. Distinguish a proposal from an agreed decision. Keep useful context but remove repetition, personal commentary and unsupported interpretation. Where the material does not identify a speaker, do not guess. At the end, list every item that needs checking against the recording or notes before circulation. Meeting context: [meeting title, date, time and purpose]. Agenda: [paste agenda]. Attendees and apologies: [paste list]. Source notes or transcript: [paste notes or transcript].

    Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

What it gets wrong

  • AI cannot know whether a tentative suggestion became an agreed decision when the meeting language is ambiguous.
  • AI cannot reliably infer the correct action owner or deadline from context that was not stated clearly.
  • AI cannot decide whether sensitive workplace comments should be included in the official record.
  • AI cannot replace the meeting chair or an attendee who confirms that the minutes reflect what was actually agreed.
  • AI cannot obtain consent or check your employer's policy before you upload a recording or transcript.

Even on a YES, the friction has a name: consent and privacy, judgement under ambiguity and verification cost.

How we scored this

Five axes, each scored nought to two by hand: ten means AI carries the task cleanly, and the thresholds that turn a total into YES, PARTLY or NO are published in the methodology. Each axis name links to its definition.

AxisScore (0–2)
Output2
Inputs2
Verification1
Liability1
Effort delta2
Total8 / 10

The methodology and its thresholds are published in full.

FAQ

Can ChatGPT write minutes from a meeting?
Yes. Give it the agenda and a transcript or detailed notes, and ask it to separate decisions, actions, owners and unresolved questions without inventing missing facts. Check the draft against the source before sending it.
What do I need to give AI to write meeting minutes?
Provide the meeting title, date, purpose, agenda, attendees, apologies and a transcript or notes. If an owner, deadline or decision is not stated in that material, the minutes should mark it for checking rather than guess.
Can AI tell who agreed to what in a meeting?
Only when the transcript or notes make the speakers and agreement clear. It can confuse a proposal with a decision or assign an action to the wrong person, so each decision and owner needs comparison with the source and confirmation by an attendee.
Is it safe to upload a work meeting recording to AI?
Not automatically. Check your employer's policy and the participants' consent, and remove confidential or personal information unless your organisation permits that service and use.

Nearby answers

All Workplace writing rulings

Assessed by gpt-5.6-luna (gpt-5.6-luna) on 2026-08-13, second-checked by an independent model. Wrong somewhere? Email [email protected] and it gets re-checked.

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