As of 13 August 2026, AI cannot audit your supplier remotely.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface gets you a draft, but you cannot verify it yourself. That is the catch.

   How to actually do it

   1. Open your current supplier specification, contract, approved-supplier procedure and any relevant product or process requirements, then copy the applicable clauses into a working document.
   2. Gather the supplier's certificates, test reports, inspection records, batch records, corrective-action reports, photographs and video-tour notes, and record the document title and date for each item.
   3. Ask the supplier for a live remote tour and written answers to the requirements, including which production area, equipment, storage area and batch records are being shown.
   4. Paste the requirements and the complete evidence pack into a chatbot with the prompt, keeping supplier names and confidential data to the minimum needed for the review.
   5. Compare the generated requirement table against each original clause and correct any status that cites evidence inaccurately or treats a supplier statement as independent proof.
   6. Send the missing-evidence questions to the supplier, record the replies and unresolved points, then give the report and evidence pack to your quality manager or an independent auditor before accepting the supplier.

   Prompt

   Act as an audit report assistant, not as an auditor or certifying body. I need to assess a supplier remotely against the requirements below.
   
   Supplier: [supplier name]
   Products or services: [description]
   Applicable requirements, specification or contract clauses: [paste the requirements]
   Evidence supplied by the supplier: [paste documents, certificates, inspection records, test results, photographs, video notes and answers]
   Known incidents, complaints or previous findings: [paste details or write none]
   
   Create a structured evidence review with these sections:
   1. Requirement-by-requirement table with the requirement, evidence supplied, status as evidenced, partly evidenced, not evidenced or contradictory, and the exact evidence supporting the status.
   2. Missing evidence and specific questions for the supplier.
   3. Points that require physical inspection, independent testing, witnessed sampling, identity checks or confirmation from the issuing organisation. Do not treat a photograph, certificate or supplier statement as proof unless the evidence supports that conclusion.
   4. Potential non-conformities, separating confirmed evidence from assumptions.
   5. A risk-ranked follow-up plan using high, medium or low, with no invented facts or scores.
   6. A decision section with only these options: suitable to proceed pending checks, suitable only with corrective action, or not enough evidence to decide.
   
   Do not say that the supplier has passed an audit. Do not invent standards, legal requirements, measurements, dates, certificates or findings. State clearly that a remote document and video review is not a substitute for an on-site audit or independent testing where those are needed. Ask me for missing information before making a final recommendation.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.