As of 13 August 2026, AI can only partly chase your overdue invoices.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your accounting system and bank feed, then export or copy a current list of unpaid invoices with invoice references, customer names, amounts outstanding, issue dates, due dates and recorded payments.
   2. Remove unnecessary personal data, then add the payment terms, previous chasing messages, promised payment dates and any known disputes for each invoice.
   3. Paste the prepared information into the prompt and ask the chatbot to produce the chasing plan and draft emails without sending anything.
   4. Compare every invoice reference, amount, payment and date in the response with your accounting system and bank statement, and replace any CHECK item with confirmed information before proceeding.
   5. Move disputed, unclear or potentially sensitive cases out of the routine list and ask your accountant or solicitor how to handle them.
   6. Paste each approved email into your business email or finance system, check the recipient and attachment, send it yourself, and record the contact and next follow-up date in your ledger.

   Prompt

   Act as an accounts receivable assistant for a UK business. Using only the invoice and customer information I provide, create a chasing plan for each overdue invoice.
   
   For each invoice, show the customer, invoice reference, original amount, amount outstanding, due date, days overdue, previous contact, promised payment date if any, and recommended next action. Separate invoices into: ready for a routine reminder, needing a personal follow-up, and blocked because of a dispute, unclear payment status or missing information.
   
   Draft a short, professional UK-English email for each invoice in the first category. State the invoice reference, amount outstanding, due date and a clear request for payment, but do not invent facts, threaten legal action, add interest or fees, or claim that legal steps have started. If a fact is missing or inconsistent, write CHECK instead of guessing. Do not give legal advice. Suggest a follow-up sequence only where the supplied facts support it, and flag any case that should be reviewed by an accountant or solicitor.
   
   Do not send anything. At the end, list every figure and date I must verify against my accounting records and bank statement before sending.
   
   Invoice and customer information:
   [PASTE MINIMISED INVOICE LEDGER, PAYMENT RECORDS, TERMS AND RELEVANT CONTACT HISTORY HERE]

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.