As of 13 August 2026, AI can choose a password manager for your team.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open a blank comparison document and record the team size, user groups, devices, identity provider, required integrations, offboarding process, budget constraints and any contractual or data-location requirements.
   2. Open the official documentation, security pages, pricing pages and terms for the password managers already under consideration, then save the URLs and paste the relevant text into the chatbot with the requirements.
   3. Paste the prompt and ask the chatbot to produce the shortlist, evidence-linked decision matrix, risks, vendor questions and pilot plan without filling gaps with assumptions.
   4. Compare each material feature, price, certification, integration and data-handling claim in the draft against the saved official source, marking unsupported claims as unverified.
   5. Ask your IT or security colleague to test the shortlisted products against the pilot plan, including account provisioning, shared access, administrator controls, offboarding, recovery, export and audit logs.
   6. Update the weighted matrix with the pilot results, obtain the required procurement or security approval, and only then send the selected vendor the outstanding questions and purchase request.

   Prompt

   Act as a cautious UK business technology researcher. Help me choose a password manager for my team as at 2026-08-13.
   
   Team and requirements:
   - Team size: [number of users]
   - User types and access needs: [employees, contractors, administrators and shared-service users]
   - Devices and operating systems: [details]
   - Identity provider and sign-in requirements: [for example Microsoft Entra ID, Google Workspace, SSO or MFA requirements]
   - Required features: [for example shared vaults, role-based access, provisioning and deprovisioning, audit logs, emergency access, passkeys, browser support and mobile support]
   - Regulatory, contractual or data-location constraints: [details or none known]
   - Existing tools and migration needs: [details]
   - Budget and procurement constraints: [details]
   - Support and administration requirements: [details]
   
   Research rules:
   1. Compare only products that are suitable for business teams and state when a product does not meet a requirement.
   2. Use current official vendor documentation, pricing pages, security documentation and terms where available. Give a direct URL for every material claim and label information that I supplied separately from information you found.
   3. Do not invent prices, certifications, encryption details, data locations, integrations, service levels or legal conclusions. Write "not verified" when a claim cannot be established from a reliable source.
   4. Separate documented facts, reasonable inferences and open questions.
   5. Treat security, privacy, access recovery, administrator access, offboarding, auditability, outages and vendor lock-in as decision risks.
   
   Return:
   - The three to five strongest candidates and why each fits or fails.
   - A weighted decision matrix with criteria, weights, scores, evidence URLs and confidence levels.
   - A recommended choice, a runner-up and the conditions that would change the recommendation.
   - Questions to ask vendors before purchase.
   - A practical pilot plan covering setup, importing test credentials, user onboarding, offboarding, recovery and export.
   - A final list of facts that a technically competent colleague must verify before approval.
   
   Do not make the purchase, claim that any product is secure without evidence, or present the recommendation as legal, regulatory or professional security advice.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.