As of 13 August 2026, AI can only partly organise your brand assets into a library.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open the folders, drives and design exports that contain your logos, templates, photography, illustrations, icons, fonts and campaign artwork, and gather the files into a working folder without deleting originals.
   2. Export or write down the existing filenames, file types, dimensions, dates, owners, usage notes, licence information and any brand guidelines that apply.
   3. Upload representative files and the asset list to a chatbot, or paste the list if the files cannot be uploaded, then use the prompt above with your organisation name and naming pattern filled in.
   4. Check the proposed categories and naming convention against the way your team searches for assets, then ask the chatbot to revise the index where the structure is impractical.
   5. Compare every proposed current, outdated, duplicate and restricted status against the original files, brand guidelines, source records and licence documents, and change unconfirmed entries to needs review.
   6. Create the approved folders and spreadsheet index in your chosen storage system, move only confirmed files, and give colleagues access to the library with the review items clearly marked.

   Prompt

   I am creating a working brand asset library for [organisation or brand]. Using the attached files and asset list, create a practical catalogue without inventing any facts.
   
   For each asset, provide:
   - recommended library location and category
   - a consistent filename using this pattern: [brand]_[asset-type]_[descriptor]_[version-or-date]
   - asset type, format, dimensions and colour mode where known
   - status such as current, outdated, duplicate candidate or needs review
   - intended use and restrictions, but mark these as unknown where the supplied material does not confirm them
   - owner or source where known
   - searchable tags
   - a short description
   
   Also provide:
   1. A top-level folder structure for the library.
   2. A naming convention and metadata fields that a colleague can apply consistently.
   3. A table of possible duplicates, conflicting versions and missing information.
   4. A list of assets that must not be published until a person checks them.
   5. A simple index that can be copied into a spreadsheet.
   
   Do not decide that an asset is approved, licensed, current or on-brand unless the supplied information proves it. Separate confirmed facts from inferences, flag every uncertainty, and ask only the follow-up questions needed to finish the catalogue.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.