As of 13 August 2026, AI can create a UK invoice template.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, no skill needed, and roughly 15 minutes until you can act on the result.

   How to actually do it

   1. Open the GOV.UK guidance on invoices and VAT invoices, then note whether your business is VAT registered and whether any unusual supply or customer-location rule applies.
   2. Gather your legal business name and address, company number if applicable, VAT number if applicable, contact details, payment instructions and standard payment terms.
   3. Paste the prompt into a chatbot and replace each bracketed slot with your confirmed information, leaving unknown details as [TO CONFIRM].
   4. Copy the generated template into Word, Google Docs or your invoicing system and apply your logo, fonts and page layout without changing the financial fields.
   5. Compare the template against the GOV.UK guidance and your current price list, checking the supplier details, invoice numbering, dates, VAT treatment, totals and payment deadline.
   6. Create a test invoice for one ordinary sale, recalculate the subtotal, VAT and total independently, and confirm that the final document contains no [TO CONFIRM] fields before sending it to a customer.
   7. Ask a UK accountant to check the template if you handle complex VAT, overseas customers, reverse charges or unusual supplies.

   Prompt

   Create a reusable UK invoice template for the business details below. Use plain British English and produce an editable layout that I can copy into Word or Google Docs.
   
   Business name: [BUSINESS NAME]
   Business address: [BUSINESS ADDRESS]
   Company number, if applicable: [COMPANY NUMBER]
   VAT registration status: [VAT REGISTERED / NOT VAT REGISTERED / TO CONFIRM]
   VAT number, if applicable: [VAT NUMBER]
   Customer details to include: [CUSTOMER NAME AND ADDRESS OR CUSTOMER DETAILS]
   Currency: [CURRENCY]
   Payment methods and bank details: [PAYMENT INSTRUCTIONS]
   Payment terms: [PAYMENT TERMS]
   Products or services: [DESCRIPTION OF WHAT IS SOLD]
   Brand or layout preferences: [PREFERENCES]
   
   Include clear spaces for the invoice number, invoice date, supply or delivery date where relevant, supplier details, customer details, item descriptions, quantities, unit prices, discounts, subtotal, VAT rate and VAT amount where applicable, total due, payment deadline, payment instructions and contact details. Separate fields into required, conditional and optional sections, and explain in a short note when a VAT field applies.
   
   Do not invent any business details, VAT rates, legal requirements, prices or payment terms. Leave blank information as [TO CONFIRM]. Do not present a non-VAT invoice as a VAT invoice. Flag anything I should check against current GOV.UK guidance, especially where the customer's location, VAT treatment, reverse charge rules or the type of supply could change the invoice. After the template, provide a short checklist of facts I must verify before using it.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.