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YES

As of 13 August 2026, AI can create live captions for a meeting.

This still needs a person who signs their name to it.

Can you do it?

5 minutesto a draft.

15 minutesto something you’d act on.

Cost, all in£0/month

Skill neededchat-fluent

Who has to check ityou

What the alternative costsThe alternative is a purpose-built meeting tool such as Krisp, which provides call transcription for meeting apps.

If this goes wrong: names, figures or instructions are captioned incorrectly and someone relies on them during the meeting.

What to actually do

  1. Hand it to a person

    The route this page recommends

    A person who owns the outcome does this end to end, worth it when the failure is dear.

  2. Use a tool built for this

    Second choice

  3. Do it yourself

    The distant third

    A chat interface, chat-fluent skill, and roughly 15 minutes until you can act on the result.

    How to actually do it

    1. Open the meeting in Microsoft Teams, Zoom or Google Meet and check whether its built-in live-caption option is available.
    2. If the built-in option is unsuitable, open Krisp and connect it to the meeting app, then select the meeting microphone and speaker outputs.
    3. Tell every attendee that live AI captions will be used, explain where the captions will appear and obtain any consent required by your organisation before starting.
    4. Set the caption language to English, paste the prompt into the captioning tool if it accepts instructions, and run a short test with a name, a figure and a technical term.
    5. Start the meeting captions and watch for missing audio, delayed text and repeated recognition errors while the meeting proceeds.
    6. After the meeting, compare important names, figures, decisions and action owners in the transcript with the recording or the people who said them before sharing the text.

    Prompt

    Create live captions for this meeting as people speak. Use UK English and preserve names, figures, dates, technical terms and action words exactly where you can. Do not summarise, add commentary or silently correct uncertain speech. Mark an uncertain word with [unclear] rather than guessing. Keep captions short enough to follow in real time, separate speakers when you can identify them, and show punctuation that makes the meaning clear. Tell me when the audio is missing, distorted or too quiet. The meeting is in English and is for workplace use. Do not retain, share or use the transcript beyond this meeting unless I explicitly request it.

    Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.

What it gets wrong

  • AI cannot guarantee accurate captions for accents, overlapping speakers, background noise or specialist terminology.
  • It cannot know whether a disputed word was said correctly without a clear audio source or a person who heard it.
  • It cannot decide whether recording or processing the meeting is acceptable under your organisation's confidentiality and data rules.
  • It cannot replace a human captioner where exact, uninterrupted accessibility support is required.
  • It does not turn live captions into reliable minutes unless someone checks the decisions and actions afterwards.

Even on a YES, the friction has a name: real time truth, consent and privacy and verification cost.

How we scored this

Five axes, each scored nought to two by hand: ten means AI carries the task cleanly, and the thresholds that turn a total into YES, PARTLY or NO are published in the methodology. Each axis name links to its definition.

AxisScore (0–2)
Output2
Inputs2
Verification1
Liability1
Effort delta2
Total8 / 10

The methodology and its thresholds are published in full.

FAQ

Can ChatGPT create live captions for a meeting?
A chat window is not usually the right place to provide live captions from a meeting. Use the meeting platform's caption feature or a purpose-built tool such as Krisp, then use AI to clean or organise the transcript after the meeting.
Are AI live captions accurate enough for work meetings?
They are useful for following the discussion, but they can mishear names, figures, accents, overlapping speech and technical terms. Check every important decision, number and action against the recording or with the person who said it.
Do I need consent to use AI captions in a meeting?
Tell attendees before captioning starts and follow your employer's recording, privacy and retention rules. Do not assume that a captioning tool may process confidential or personal information simply because it is technically able to do so.
What is the best AI tool for live meeting captions?
Krisp is a suitable purpose-built option because it provides call transcription for meeting apps. Your existing Teams, Zoom or Google Meet caption feature may be simpler, so test both with the accents, terminology and meeting format you actually use.

Nearby answers

All Minutes & transcription rulings

Assessed by gpt-5.6-luna (gpt-5.6-luna) on 2026-08-13, second-checked by an independent model. Wrong somewhere? Email [email protected] and it gets re-checked.

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