As of 13 August 2026, AI can write a response to a UK tender opportunity.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, power-user skill, and roughly 2 hours until you can act on the result.

   How to actually do it

   1. Open the tender portal and download the invitation to tender, specification, questions, evaluation criteria, word limits, contract terms and submission instructions.
   2. Create one source folder containing the tender files, your current company profile, approved case studies, relevant policies, accreditations, staff information, delivery approach and approved pricing material.
   3. Remove superseded or unapproved claims from the source folder, then mark any missing evidence, uncertain figures or undecided commitments in a separate gap list.
   4. Paste the tender material, company material and gap list into a chatbot with the copyable prompt, and ask it to produce the compliance matrix before drafting.
   5. Check the matrix against the original tender documents and add any omitted question, attachment, format rule, word limit or pass-fail requirement.
   6. Ask the chatbot to draft each answer in the tender's order, then compare every claim, figure, date, named person, policy and commitment against the approved source folder.
   7. Give the draft and the flagged assumptions to the bid owner, delivery lead, finance lead and contract approver for decisions on evidence, feasibility, price and contractual risk.
   8. Paste the approved corrections back into the chatbot, request a final version within the tender limits, and upload the checked response and required attachments to the tender portal.

   Prompt

   You are helping prepare a response to a UK public or private sector tender. Use only the information in the tender documents and company material I provide. Invent no facts, accreditations, case studies, staff, policies, prices, delivery dates or performance figures. If evidence is missing, write [EVIDENCE NEEDED] and explain what is needed.
   
   Tender opportunity:
   [PASTE THE TENDER NOTICE, SPECIFICATION, INSTRUCTIONS, QUESTIONS, EVALUATION CRITERIA, WORD LIMITS, SCORING RULES, CONTRACT TERMS AND SUBMISSION REQUIREMENTS]
   
   Our company information:
   [PASTE APPROVED COMPANY DESCRIPTION, SERVICES, RELEVANT EXPERIENCE, CASE STUDIES, STAFF QUALIFICATIONS, POLICIES, ACCREDITATIONS, DELIVERY PLAN, PRICING RULES AND CONTACT DETAILS]
   
   Additional constraints:
   [PASTE ANY APPROVED MESSAGES, EXCLUSIONS, DEADLINES, PARTNER INFORMATION OR INTERNAL INSTRUCTIONS]
   
   First produce:
   1. A compliance matrix listing every requirement, where it is addressed, the evidence available, any gap, and the owner of that gap.
   2. A question-by-question response plan using the buyer's evaluation language without copying it mechanically.
   3. A list of ambiguities, risks, assumptions and commitments that need human approval.
   
   Then draft the response in the tender's order and within every stated word limit. Make each answer specific to the buyer's requirements, explain the proposed method and outcomes, and link claims to supplied evidence. Keep the tone plain, precise and professional. Do not claim that we are best, leading or unique unless the supplied material proves the claim. Show [CHECK] beside every figure, legal commitment, delivery date, named resource, policy statement and externally verifiable claim. Finish with a fact-check list, a submission checklist and five questions for the bid owner. Do not decide pricing, accept contract terms or approve commitments.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.