As of 13 August 2026, AI can only partly write a disciplinary policy for your UK employees.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open your current employee handbook, disciplinary clauses in employment contracts, relevant collective agreements and any existing grievance or capability policies, then gather the text that should align with the new policy.
   2. Write down your business name, UK locations, employee groups, decision-makers, appeal managers, recognised representatives and any arrangements for remote or mobile staff.
   3. Open the current disciplinary guidance on GOV.UK and ACAS, save the relevant pages, and paste their text or links into the chatbot alongside the business information.
   4. Paste the copyable prompt and replace each bracketed slot with your information, leaving [TO CONFIRM] where you do not know the answer.
   5. Compare every legal or procedural statement in the draft with the supplied GOV.UK and ACAS material, and remove any claim that cannot be supported or that conflicts with your contracts and other policies.
   6. Send the draft, its source checklist and the unresolved [TO CONFIRM] items to an employment solicitor, then publish only the version they approve and brief managers on the final procedure.

   Prompt

   Write a draft disciplinary policy for a UK employer using the information below.
   
   Business name: [business name]
   Business size and sector: [details]
   Employees covered: [details]
   Existing employment contracts, handbook or related policies: [paste text]
   Preferred decision-makers and appeal managers: [details]
   Any collective agreements or recognised representatives: [details]
   Working arrangements, including remote or mobile work: [details]
   
   The policy must cover informal action, formal investigation, suspension where appropriate, notice of allegations, disciplinary meetings, the right to be accompanied where applicable, possible outcomes, warnings, gross misconduct, appeal, records, confidentiality, equality and consistent application. Use plain British English and headings that can be inserted into an employee handbook.
   
   Do not invent legal rules, contractual terms, company procedures or deadlines. Do not state that dismissal is automatic for any conduct. Where the information is missing, insert [TO CONFIRM] and explain what the employer must decide. Distinguish clearly between legal requirements, ACAS good practice and optional company choices. Base legal points only on current UK sources supplied with this request or on sources I provide, and quote or link to the relevant source for each important legal point. State that the draft is not professional advice. Finish with a checklist of questions for an employment solicitor to review before publication and a separate checklist for managers applying the policy.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.