As of 13 August 2026, AI can only partly write a health and safety policy for your UK workplace.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open the relevant HSE and GOV.UK guidance for your activities, then save the current links and gather your existing risk assessments, emergency procedures, accident records and training records.
   2. Ask the person responsible for health and safety to supply the organisation, workplace, worker, contractor, equipment, substance, lone-working and emergency details required by the prompt.
   3. Paste the prompt and the confirmed information into a chatbot, then ask it to produce the policy with [TO CONFIRM] markers rather than filling gaps.
   4. Open each cited HSE or GOV.UK source and compare the draft's legal and practical statements with the current guidance, removing claims that the sources do not support.
   5. Compare every proposed arrangement with what actually happens at each workplace, including reporting routes, first aid, fire arrangements, training, supervision and emergency contacts, and replace inaccurate text.
   6. Send the marked-up policy, risk assessments and implementation checklist to a competent health and safety adviser for review, then obtain the employer's approval, signatures and review date before issuing it to workers.

   Prompt

   Draft a UK workplace health and safety policy for the organisation described below. Use plain English and do not invent facts, controls, legal duties, contacts or training arrangements. Where information is missing, write [TO CONFIRM] and list the exact information needed.
   
   Organisation and workplace details:
   - Organisation: [NAME]
   - Industry and main activities: [DESCRIPTION]
   - Locations and working environments: [DESCRIPTION]
   - Number and type of workers: [DETAILS]
   - Visitors, contractors, agency workers or young workers: [DETAILS]
   - Remote, lone, night or mobile working: [DETAILS]
   - Existing risk assessments and procedures: [LIST]
   - Responsible people and contact details: [NAMES OR ROLES]
   - Incident, near-miss and emergency arrangements: [DETAILS]
   - Relevant equipment, substances, vehicles or high-risk activities: [DETAILS]
   - Review date and approval arrangements: [DETAILS]
   
   Structure the document with: a signed statement of intent, responsibilities, arrangements for managing risk, consultation, training and competence, reporting and investigating incidents, emergency procedures, first aid, fire safety, workplace equipment, hazardous substances, manual handling, display screen work, occupational health, vulnerable workers, contractors and visitors, lone working, monitoring, review and document control. Include only sections relevant to the details supplied, and mark every unconfirmed point.
   
   Use current UK sources where relevant, prioritising HSE and GOV.UK. Give source links and identify which statements need confirmation against the organisation's risk assessments or current guidance. Do not provide medical diagnosis, legal certainty or a claim that the policy is compliant. Finish with a short implementation checklist and a list of issues a competent health and safety adviser should review before approval.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.