As of 13 August 2026, AI can only partly write a formal workplace grievance.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your employer's grievance policy, staff handbook and any HR instructions, then save the relevant sections and note where and how a grievance must be submitted.
   2. Create a dated incident list with each event, the people present, what was said or done, its effect, and the document, message or witness that supports it.
   3. Remove unrelated personal data from messages and documents, then paste the incident list, relevant policy extracts and your requested outcome into the prompt.
   4. Ask the chatbot first to list missing information and separate confirmed facts from interpretation, then supply corrections and missing evidence before asking for the final letter.
   5. Compare every sentence in the draft against your incident list and documents, deleting any claim about motive, discrimination, unlawful conduct or policy breaches that you cannot support.
   6. Ask a trade union representative, employment solicitor or trusted workplace adviser to check the allegations, evidence, procedure and requested outcome before you send the grievance through the route in your employer's policy.
   7. Send the final version with its evidence list to the named recipient, keep a copy of everything submitted and record the submission date.

   Prompt

   Help me draft a formal workplace grievance for a UK employer from the information below. Use only facts I provide and do not invent dates, conversations, policies, witnesses, motives, legal claims or outcomes. Separate confirmed facts from my interpretation and label anything that needs evidence. Keep the tone calm, precise and professional, without exaggeration, insults or threats. Set out: 1) who the grievance is about and my working relationship with them, 2) each incident in date order with dates, times, locations, people present and supporting documents where provided, 3) the effect on my work, health or working relationships using only the information I give you, 4) any steps I have already taken and the responses, 5) the workplace policy or grievance procedure I am relying on if I provide it, and 6) the outcome or remedy I am asking for. Do not decide that conduct is unlawful or discriminatory unless I explicitly provide that conclusion, and flag any point that needs checking against my employer's policy or current UK employment guidance. Start by listing the missing information I should supply, then produce a concise letter with a clear subject line and a separate evidence checklist. My information: [PASTE YOUR FACTS, DOCUMENT EXTRACTS AND EMPLOYER POLICY HERE].

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.