As of 13 August 2026, AI can only partly create a commercial invoice for exports.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your sales order, customer record, product catalogue and packing information, and gather the seller, buyer, consignee, addresses, invoice reference, items, quantities, prices, currency, weights and packages.
   2. Confirm the commodity code and country of origin from your current product and customs records, and leave either field marked as unconfirmed if you cannot support it.
   3. Confirm the agreed Incoterm and named place from the contract or order, then gather any carrier-specific invoice requirements and the export reason.
   4. Paste the gathered information into the prompt and ask the model to produce the draft commercial invoice, leaving unsupported fields in NEEDS CONFIRMATION.
   5. Compare every name, address, item, quantity, price, currency, total, weight and package count in the draft against the sales order and packing information, correcting the source data rather than accepting a guess.
   6. Check commodity codes, origin, Incoterm, customs value, VAT treatment and required fields against current GOV.UK guidance and the carrier's instructions, then send the corrected invoice with the export documents.

   Prompt

   Create a UK export commercial invoice from the information below. Use only facts I provide and do not invent or guess any value. Put unknown or potentially incorrect items in a separate section called NEEDS CONFIRMATION instead of completing them. Include seller and buyer details, consignee and delivery address, invoice number, invoice date, purchase order if supplied, description of each item, quantity, unit price, currency, line totals, total invoice value, country of origin, commodity code, net and gross weight, number and type of packages, Incoterm and named place, transport details if supplied, reason for export, and any VAT or customs information I provide. Show the calculations clearly and flag inconsistencies. State that the draft must be checked against current GOV.UK export guidance, the carrier's requirements and the correct commodity classification before use. Return the result as a clean table followed by a short list of missing checks.
   
   Seller: [seller name and address]
   Buyer: [buyer name and address]
   Consignee and delivery address: [details]
   Invoice number: [number]
   Invoice date: [date]
   Purchase order: [reference or not supplied]
   Items: [description, quantity, unit price and currency for each item]
   Country of origin: [details or not confirmed]
   Commodity code: [code or not confirmed]
   Net and gross weight: [details or not supplied]
   Packages: [number and type]
   Incoterm and named place: [details or not confirmed]
   Transport details: [details or not supplied]
   Reason for export: [sale, return, sample or other]
   VAT and customs information: [details or not confirmed]
   Other carrier or customer requirements: [details or none]

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.