As of 13 August 2026, AI can only partly create an annual leave policy for your UK employees.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open GOV.UK guidance on holiday entitlement and holiday pay, and save the relevant pages for employees, part-time workers, irregular-hours workers, sickness and leave carry-over.
   2. Gather the current employment contract and handbook wording, the leave-year dates, entitlement rules, bank-holiday treatment, carry-over rules and the process managers currently use to approve leave.
   3. Add the workforce details the policy must cover, including part-time, irregular-hours, fixed-term, disabled, pregnant and family-leave employees, without pasting unnecessary personal data.
   4. Paste the gathered information into the prompt and ask the chatbot to produce the draft, missing-facts list and source-check notes in separate sections.
   5. Compare every statutory statement, entitlement, carry-over rule, sickness rule and holiday-pay statement in the draft with the GOV.UK pages you opened, and remove any unsupported figure or clause.
   6. Ask an employment solicitor or qualified HR professional to check the final wording against your contracts, working patterns and existing practices before you publish it.
   7. Send the approved policy to employees through your normal staff communication channel, record the publication date and replace older versions in the handbook and shared drives.

   Prompt

   Create a draft annual leave policy for employees in the UK. Treat it as a working draft, not professional advice, and do not invent legal rules, entitlements or company facts. Use only the information supplied below and clearly mark anything that needs confirmation.
   
   Business details:
   - Organisation: [name]
   - Sector and locations: [details]
   - Number and types of workers covered: [details]
   - Leave year: [dates]
   - Contractual annual leave entitlement: [details]
   - Whether bank holidays are included: [yes/no/details]
   - Rules on carrying leave forward: [details]
   - Rules for requesting, approving and cancelling leave: [details]
   - Rules for sickness during booked leave: [details]
   - Rules for family-related leave, disability-related adjustments and other relevant absences: [details]
   - Rules for leavers and payment for untaken leave: [details]
   - Existing handbook or contract wording: [paste text]
   
   First, list the missing facts and legal points that must be checked. Then draft a plain-English policy with these headings: purpose, scope, entitlement, the leave year, booking and approval, refusing or cancelling requests, carrying leave forward, sickness during leave, public holidays, part-time and irregular-hours workers, family leave and reasonable adjustments, leaving employment, records and responsibilities, complaints, and policy review. Separate statutory requirements from company choices. Do not state that a practice is lawful unless it can be checked against current GOV.UK guidance. For each legally sensitive clause, add a short source-check note naming the relevant GOV.UK topic to verify. Do not include invented figures, deadlines or procedures.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.