As of 13 August 2026, AI can create a code of conduct policy for your UK business.

What to actually do

1. Hand it to a person

   The route this page recommends

   A person who owns the outcome does this end to end, worth it when the failure is dear.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 30 minutes until you can act on the result.

   How to actually do it

   1. Open your current handbook, disciplinary and grievance procedures, whistleblowing arrangements, equality commitments and health and safety rules, then gather the sections that the new policy must match.
   2. Write down the business name, workforce types, workplaces, working arrangements, reporting contacts, investigation route, disciplinary route and policy owner.
   3. Paste those details into the prompt, replacing each bracketed slot and removing any information the policy should not contain.
   4. Ask the chatbot to produce the policy, implementation checklist and unanswered business decisions in separate sections.
   5. Compare every reporting route, contact, process and consequence in the draft with your current documents, and replace each [BUSINESS DECISION REQUIRED] item before circulation.
   6. Check the draft against current GOV.UK and other official UK employment guidance, then ask an employment solicitor to review provisions where a mistake could affect disciplinary action, discrimination, harassment or dismissal.
   7. Send the approved version to the relevant workers, record how it was communicated, and store the review date and policy owner with the final document.

   Prompt

   Create a UK workplace code of conduct policy for [BUSINESS NAME], a [BUSINESS TYPE] with approximately [NUMBER OR RANGE] workers in [LOCATION].
   
   Use these business details and existing rules:
   [PASTE BUSINESS VALUES, EXISTING POLICIES, REPORTING ROUTES, DISCIPLINARY PROCESS, WORKING ARRANGEMENTS AND ANY COLLECTIVE AGREEMENTS]
   
   The policy should cover:
   - expected standards of behaviour, including respect, inclusion, honesty, confidentiality and conflicts of interest
   - unacceptable conduct, including bullying, harassment, discrimination, retaliation, fraud, misuse of company property and unsafe conduct
   - how workers should raise a concern, including confidential options where available
   - how the business will respond, investigate and protect people from retaliation
   - possible consequences, while making clear that each case depends on its facts and the applicable employment process
   - who the policy applies to, where it applies and how it will be communicated and reviewed
   
   Write in plain British English for employees and workers. Do not invent legal duties, reporting channels, contacts, penalties, benefits or business procedures. Mark every missing decision as [BUSINESS DECISION REQUIRED]. Distinguish clearly between a code of conduct and a disciplinary or grievance procedure. Identify provisions that should be checked against current UK employment law and official guidance. Include a short implementation checklist and a list of questions I must answer before publishing. Do not present this as legal advice.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.