As of 13 August 2026, AI can only partly create a lone working policy for your UK employees.

What to actually do

1. Hand it to a person

   The route this page recommends

   Someone with a licence or accountable authority has to sign this before it counts.

2. Use a tool built for this

   Second choice

3. Do it yourself

   The distant third

   A chat interface, chat-fluent skill, and roughly 1 hour until you can act on the result.

   How to actually do it

   1. Open your current risk assessments, incident and near-miss records, emergency procedures, relevant employee handbook sections and any existing lone-working instructions.
   2. Ask managers and lone workers to provide the roles, locations, activities, working hours, travel arrangements, hazards, current controls and situations that make someone more vulnerable.
   3. Paste that information into the prompt, replacing each bracketed slot and leaving a slot marked [NEEDS CONFIRMATION] where the organisation has no agreed answer.
   4. Ask the chatbot to produce the draft and separate confirmed information, proposed controls and unresolved decisions.
   5. Compare every proposed control and escalation route with the current risk assessments, emergency arrangements, contact details and equipment before accepting the draft.
   6. Send the draft and unresolved decisions to affected workers and managers for consultation, then record changes and objections.
   7. Ask a qualified health and safety professional to check whether the risk controls are suitable, and ask an employment solicitor to check employment-law points where the situation is serious or disputed.
   8. Have an accountable senior person approve the final policy, publish it with the related procedures, brief workers and set a review trigger.

   Prompt

   Create a draft lone working policy for a UK organisation using the information below. Write in plain British English and make it practical for employees and managers. Do not invent laws, duties, risks, controls, contact details or procedures. Where information is missing, mark [NEEDS CONFIRMATION] and state what must be decided.
   
   Organisation: [name and sector]
   Employees and contractors who may work alone: [roles and activities]
   Locations and working environments: [offices, sites, homes, vehicles, remote areas or other locations]
   Normal working patterns: [hours, out-of-hours work, travel and overnight work]
   Main hazards and higher-risk situations: [list from current risk assessments]
   People who may need additional consideration: [new starters, young workers, disabled workers, pregnant workers, workers with medical conditions, temporary workers or others, as relevant]
   Existing controls and equipment: [check-in system, alarms, phones, vehicles, supervision, training, first aid, emergency arrangements and other controls]
   Incident and near-miss reporting process: [current process]
   Escalation and emergency contacts: [roles and confirmed contact routes]
   Manager responsibilities: [details]
   Worker responsibilities: [details]
   Review arrangements: [trigger events and review frequency, if already decided]
   Related policies and risk assessments: [titles or summaries]
   
   Structure the draft with: purpose and scope; definitions; responsibilities; risk assessment; planning before lone work; communication and check-ins; travel and remote work; prohibited or restricted activities; emergencies and missed check-ins; incident and near-miss reporting; training and supervision; worker consultation; records and monitoring; breaches; and review. Distinguish clearly between policy requirements and examples that must be confirmed. Flag any point that needs checking against current GOV.UK or HSE guidance, an employment solicitor, or a qualified health and safety professional. This is not professional advice; a serious case needs review by a qualified health and safety professional and, where employment law is involved, an employment solicitor. Finish with a short implementation checklist and a list of decisions still required before approval.

   Open it prefilled in ChatGPT or Claude, or copy it into Gemini, which takes no prefill link.